As a Prime Sponsor your company will receive an enormous amount of exposure and promotion. Prime Sponsors will receive the following:
- Company logo on conference brochure distributed to thousands of people nationally, if received prior to print deadline
- Full-color, double-sided banner or lighted theater marquee by your own design, displayed throughout the conference
- Verbal acknowledgment and video acknowledgment at opening presentation
- Full page advertisement in the program booklet, which is distributed nationally to our mailing list plus all conference attendees, if received prior to print deadline
- Prime Sponsor acknowledgment with logo and hyperlink on the new WCI360.com website
- Logo in The WCI Weekly e-newsletter
- 4 complimentary conference registrations
- Upgrade to VIP booth location in exhibit hall (Exhibit fees are additional)
- 2 invitations to the VIP Reception in the International Suite
- Discounted pricing on booths, specified sponsorships and advertising
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WCI Exhibitor Booth Packages
$2,750.00 – $16,500.00
Standard Booth Package – $2750
- 10′ x 10′
- 6′ draped table, 2 chairs, wastebasket & identification sign
- Pre-conference and post-conference attendee mailing information
- 1 complimentary conference registration
- 10 name badges for booth personnel
2 Standard Booth Packages – $5000
- 20′ x 10′
- (2) 6′ draped tables, 4 chairs, 2 wastebaskets & identification sign
- Pre-conference and post-conference attendee mailing information
- 2 complimentary conference registrations
- 20 name badges for booth personnel
Corner Booth Package – $3300
- 10′ x 10′ on an end
- 6′ draped table, 2 chairs, wastebasket & identification sign
- Pre-conference and post-conference attendee mailing information
- 1 complimentary conference registration
- 10 name badges for booth personnel
1 Corner & 1 Standard Booth Package – $5500
- 20′ x 10′ on an end of the row
- (2) 6′ draped tables, 4 chairs, 2 wastebaskets & identification sign
- Pre-conference and post-conference attendee mailing information
- 2 complimentary conference registrations
- 20 name badges for booth personnel
End Cap Booth Package – $6300
- 20′ x 10′ (2 corners on the end of an aisle. Special height restrictions apply. Contact Cathy Bowman to inquire.)
- (2) 6′ draped tables, 4 chairs, 2 wastebaskets & identification sign
- Pre-conference and post-conference attendee mailing information
- 2 complimentary conference registrations
- 20 name badges for booth personnel
Island Booth Package – $11,000
- 20′ x 20′
- (2) 6′ draped tables, 4 chairs, 2 wastebaskets & identification sign
- Pre-conference and post-conference attendee mailing information
- 4 complimentary conference registrations
- Unlimited name badges for booth personnel
Extended Island Booth Package – $14,000
- 20′ x 30′
- (2) 6′ draped tables, 4 chairs, 2 wastebaskets & identification sign
- Pre-conference and post-conference attendee mailing information
- 6 complimentary conference registrations
- Unlimited name badges for booth personnel
Mega Island Booth Package – $16,500
- 20′ x 40′
- (2) 6′ draped tables, 4 chairs, 2 wastebaskets & identification sign
- Pre-conference and post-conference attendee mailing information
- 8 complimentary conference registrations
- Unlimited name badges for booth personnel
For more information about the Exhibit Hall, click here.
The Florida Reference Manual will be placed on a flash drive for all registered attendees along with the workers’ compensation statutes of all 50 states. Your logo or design will be placed on the outside of the flash drive which will continue to be used throughout the year and perhaps indefinitely. We will also place a full-page, full-color ad by your design on the drive.
Advertise on the 2 giant overhead LCD TV screens. These screens have great visibility along the Marriott’s marble walkway, a high-traffic area leading to classes and the hotel lobby escalators. Your ad will air for 10 seconds and then rotate. We will only sell 2 10-second spots. This area has at least 30 seconds of visibility during the walk up the marble walkway. Still image or video (or both!). One big message across both screens or split the screens. Multiple ways to design your advertising.
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Beverage Break Sponsorship
$2,500.00
Beverage breaks are held inside the exhibit hall, unless otherwise noted, at designated times listed in the program. Each beverage break will last approximately one hour. Beverage breaks are priced as follows: One break $1000; Two breaks $1,500
Beverage break sponsors will receive the following:
- A sign posted at the break with company logo
- Name tags for break personnel
- Company information listed in the Exhibitor & Sponsor Roster (if received prior to July 10)
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Column Wraps
$2,650.00 – $3,750.00
No one can miss your advertisement on the big columns! Full-color column wraps are available to be placed on the columns in the marble walkway. You design it; we wrap it. 2019 column wrap participants have first priority over the same column if reserved prior to April 1. After April 1, column selection is determined on a first-come, first-served basis. Prime Sponsor discounts are available.
Watch your step! Full-color floor signs will be placed on the marble walkway, on the convention level between the escalators and the rotunda. Floor Signs are 3 ft. square, circle, star, oval or triangle. Advertise your booth, hospitality suite and more. Space selection is determined on a first-come, first-served basis. Prime Sponsor discounts available.
The conference will have several charging stations placed around the exhibit hall and convention level foyers for attendees to charge their cell phones, computers and electronic devices. Sponsor a station and have your company logo on all 4 sides or design a full-panel advertisement on all 4 sides.
WCI will produce your full-color design on a 15’ flutter flag to be placed on the hotel driveway and convention entrance for all attendees to see as they arrive at the conference and as they come and go each day for the duration of the conference.
Advertising in the program will be available on a first come, first served basis. The conference program advertisements will be in two colors, Black and TBD. Inside front & back cover advertisements will be in full color. The publication size is 8 3/8″ x 10 7/8″. The deadline for receiving the ad is TBD.
Advertising Specs
Full bleeds are acceptable. The line screen is 150. The following are the only acceptable formats for your ad:
Application formats – High resolution PDF, JPEG, TIFF, or Illustrator EPS. InDesign, Pagemaker, Quark, Illustrator, or Adobe Acrobat files are also acceptable. Photoshop may be used but files won’t necessarily color separate. PDF files must have embedded fonts, be 300 dpi, and use print resolution settings. Application formats other than those listed cannot be accepted. Either Mac or PC files are acceptable. (Fonts, logos, photos and graphics [TIFF, DCS or EPS] used in the ad must be included and a laser or PDF proof of the ad is required.)
The Attendee Roster is given to each registered attendee of the Workers’ Compensation and Safety Conference. Your ad will measure 8 3/8″ x 10 7/8″ and will be in two colors, Black and TBD. The ad will be prominently displayed on the back cover or the inside/front cover of the Attendee Roster. The deadline for receiving your ad is July 15.
Advertising Specs
Full bleeds are acceptable. The line screen is 150. The following are the only acceptable formats for your ad:
Application formats – High resolution PDF, JPEG, TIFF, or Illustrator EPS. InDesign, Pagemaker, Quark, Illustrator, or Adobe Acrobat files are also acceptable. Photoshop may be used but files won’t necessarily color separate. PDF files must have embedded fonts, be 300 dpi, and use print resolution settings. Application formats other than those listed cannot be accepted. Either Mac or PC files are acceptable. (Fonts, logos, photos and graphics [TIFF, DCS or EPS] used in the ad must be included and a laser or PDF proof of the ad is required.)
The Exhibitor/Sponsor Roster is provided to each registered attendee of the Workers’ Compensation and Safety Conference. Your ad will measure 8 3/8″ x 10 7/8″ and will be in two colors, Black and TBD. The ad will be prominently displayed on the inside/front cover or inside/back cover of the Exhibitor/Sponsor Roster. The deadline for receiving your ad is July 15.
Advertising Specs
Full bleeds are acceptable. The line screen is 150. The following are the only acceptable formats for your ad:
Application formats – High resolution PDF, JPEG, TIFF, or Illustrator EPS. InDesign, Pagemaker, Quark, Illustrator, or Adobe Acrobat files are also acceptable. Photoshop may be used but files won’t necessarily color separate. PDF files must have embedded fonts, be 300 dpi, and use print resolution settings. Application formats other than those listed cannot be accepted. Either Mac or PC files are acceptable. (Fonts, logos, photos and graphics [TIFF, DCS or EPS] used in the ad must be included and a laser or PDF proof of the ad is required.)
The Conference-At-A-Glance is a printout of all the classes on a single page that is folded like a map and may be placed in a purse or pocket for ease of use. It is provided to each registered attendee and extras will be available at the conference desks. Full-color advertising is available in the Conference-At-A-Glance. Each ad will measure 5 1/2″ X 4 1/4″. The deadline for receiving your ad is July 15.
Advertising Specs
Full bleeds are acceptable. The line screen is 150. The following are the only acceptable formats for your ad:
Application formats – High resolution PDF, JPEG, TIFF, or Illustrator EPS. InDesign, Pagemaker, Quark, Illustrator, or Adobe Acrobat files are also acceptable. Photoshop may be used but files won’t necessarily color separate. PDF files must have embedded fonts, be 300 dpi, and use print resolution settings. Application formats other than those listed cannot be accepted. Either Mac or PC files are acceptable. (Fonts, logos, photos and graphics [TIFF, DCS or EPS] used in the ad must be included and a laser or PDF proof of the ad is required.)
The WCI Golf Tournament will be held on Sunday with an 7:30 a.m. shotgun start. The tournament will be at Hawk’s Landing Golf Club, located at the Orlando World Center Marriott. Approximately 100 players participate each year.
Golf Tournament Awards Luncheon Sponsor – $3000
The golf tournament awards luncheon follows the golf tournament each year and provides great food and prizes. The tournament winners are awarded at the luncheon. This sponsorship includes a full-color banner at the luncheon acknowledging your company as the luncheon sponsor, verbal recognition of your company’s sponsorship at the luncheon, a table-top display table, a 50% discount on tournament fees for your designated foursome, participation in handing out prizes at the awards luncheon and acknowledgment in the program booklet if received before April 26th. Enhance your sponsorship by providing cups and/or napkins with your company logo.
Golf Tournament Continental Breakfast – $1000
A continental breakfast will be available for the tournament players beginning at 7:00 a.m. in the cart staging area. Visit with the players as they register and prepare for the tournament. The Continental Breakfast Sponsor will receive a sign posted at the breakfast station, verbal acknowledgment of your sponsorship at the beginning of the tournament, a 50% discount on tournament fees for your designated foursome and acknowledgment in the program booklet if received before April 26th. Enhance your sponsorship by providing cups and/or napkins with your company logo.
Hole Sponsorship – $350
Includes posted sign at designated hole.
Beverage Wagon Sponsorship – $375
Includes posted sign at designated beverage wagon.
Golfer Shirt Sponsor – $3500
WCI will order a quality golf shirt for the tournament golfers if a sponsorship is purchased. The sponsor will have their company logo exclusively on the shirt and will be a part of the shirt selection.
For information on registering for the golf tournament, click here.
Stations are available for sponsorship at the Monday Night Reception. Each sponsorship includes a sign with company logo posted at the sponsorship location and inclusion in the sponsor roster. Enhance your sponsorship by providing cups and napkins with your company logo.
The marble columns are located in the arrival concourse, which is where conference registration takes place. It will be placed and will adhere to the column in this high-visibility area for the duration of the conference.
- 4’ X 4’ Column Decal
- 4′ X 8′ Column Decal
Discounted pricing available for Prime, Platinum and Elite Sponsors.
This is available on the structures in the central atrium, a high-visibility area.
42” TVs on stands are available for advertising on the convention floor for the duration of the conference. The TVs may be vertical or horizontal, depending on your ad or logo design. Placement will be first-come, first-served. For the shared plasma TV, your ad will run with other ads in a constant loop.
Draw attention to your booth with an overhead exhibit banner. WCI will produce and hang a 4′ X 8′ full-color, double-sided, vertical banner, of your design, over your booth.
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Exhibit Hall Aisle Sign
$1,000.00 – $1,500.00
$1000 each or 2 for $1500
WCI will produce and hang full-color, vertical aisle signs in the exhibit hall. Your logo and aisle number will be displayed on the double-sided sign. This is a great way to associate your company with the aisle where your booth is located.
We will be producing WCI-TV again this year, and you can be a part of the action. WCI-TV will feature daily video headlines that highlight the events at the conference. By investing in a commercial or advertorial, your message will be delivered to conference attendees, as well as, WCI’s database, a targeted industry audience. Your company’s message will become part of the daily newscast and it will be distributed in the following ways:
- Emailed directly to the WCI Database
- Played on televisions in hotel guest rooms
- Posted to the WCI website
- Posted on You Tube
- Played in the WCI-TV Lounge and on the hotel TV’s
- Played on video screens in conference shuttle busses
Advertorial – $2500
The WCI-TV crew will work with a sponsoring company to develop a two-minute advertorial about your company and your product (think of it as a faux news report). This may be filmed at your booth or another location at the conference. The advertorial will include an interview with a company spokesperson, and video of any products on display. The crew will work with company representatives in advance of the show, to discuss the message and determine the format of the video.
Our team will also create custom graphics for each advertorial based on the company’s logo and color scheme. These graphics will be created in advance of the conference. The final video will be similar to a news report about your company which will be inserted into WCI-TV’s Daily Newscast for one day of the conference, and may be used for future marketing material.
Interview – $1500
Our team will conduct one-on-one interviews, which may be at your exhibit booth or your location of choice within the conference. You will have about a minute to talk about your company. Still images or video of the products on display at your booth may be added. The interview will be edited, air as part of the Daily Newscast, and be distributed as listed above.
Commercial – $500
Purchase “air time” within the daily newscast if you have an existing fifteen or thirty-second commercial. Your commercial will be embedded into the newscast as a break.
Promotional Soundbite (Mini Interview) – $500
Our team will conduct a brief interview with a representative from your company at your booth or at the WCI-TV studio. The thirty second soundbite will be included as part of the daily news headlines. You’ll have the opportunity to talk about your presence at WCI, or any new product or service you are offering. The interview will be edited, air as part of the Daily Newscast and be distributed as listed above.
SOLD OUT – WCI-TV Daily Sponsorship – $3500
The WCI-TV crew will interview a representative from your company as part of the daily news headlines and produce an advertorial for you as described below. You will be able to deliver your message on camera. Encourage viewers to come to your booth or hospitality suite, and tell them about your latest products and services. WCI-TV’s professional television anchor will broadcast your company by name at the beginning and end of each headline segment (“WCI-TV is brought to you by….”). Record the daily news headlines in front of your booth, in the WCI-TV Studio or choose the location, at no additional cost.
SOLD OUT – WCI-TV Overall Conference Sponsorship – $15000
As the WCI-TV Overall Conference Sponsor, your logo will appear at the bottom of the screen for the entire broadcast each day. Your logo will also appear in the WCI-TV Studio backdrop. The WCI-TV crew will interview a representative from your company as part of the daily news headlines and produce an advertorial for you as described below. You will be able to deliver your message on camera. Encourage viewers to come to your booth or hospitality suite, and tell them about your latest products and services. WCI-TV’s professional television anchor will broadcast your company by name at the beginning and end of each headline segment (“WCI-TV is brought to you by….”). Record the daily news headlines in front of your booth, in the WCI-TV Studio or choose the location. We will include your logo and promote your company in pre-conference emails that we send out to our database.
The WCI website is a place for daily news and updates on the workers’ compensation and safety industries, as well as information about the Workers’ Compensation and Safety Educational Conference. All advertising is sold on a monthly basis. 20% discount available on yearly contracts. Ads purchased for the specific pages below are limited to 2 rotating advertisers monthly. Please design your ad to measure 750p X 250p. Jpg and gif are acceptable file formats. If there is a different site page you would like to advertise on, please contact Cathy Bowman for review.
General Information – $1000
Accommodations – $1000
Resources – $1000
Sponsorships and Advertising – $500
Exhibit Hall – $750
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WCI Spotlight Advertising
$1,625.00 – $3,000.00
The WCI Weekly is emailed every Friday to a verified mailing list of more than 20,000. The newsletter contains the most popular stories from that week’s postings on our website. Prime Sponsors receive a 20% discount on WCI Weekly Advertising. Advertising is available in The WCI Weekly as follows:
Left Side Square Ad – Single Issue – $250
Your ad will run in a single issue of The WCI Weekly. Please provide your ad in a jpg format measuring 160 x 133 pixels.
Bottom Banner Ad – Single Issue – $150
Your ad will run in a single issue of The WCI Weekly. Please provide your ad in a jpg format measuring 600 x 69 pixels.
Left Side Square Ad – 1 Month – $750
Your ad will run for 4 issues of The WCI Weekly. Please provide your ad in a jpg format measuring 160 x 133 pixels.
Bottom Banner Ad – 1 Month – $500
Your ad will run for 4 issues of The WCI Weekly. Please provide your ad in a jpg format measuring 600 x 69 pixels.
Left Side Square Ad – 3 Months – $1500
Your ad will run for 12 issues of The WCI Weekly. Please provide your ad in a jpg format measuring 160 x 133 pixels.
Bottom Banner Ad – 3 Months – $1000
Your ad will run for 12 issues of The WCI Weekly. Please provide your ad in a jpg format measuring 600 x 69 pixels.
Left Side Square Ad – 6 Months – $2200
Your ad will run for 26 issues of The WCI Weekly. Please provide your ad in a jpg format measuring 160 x 133 pixels.
Bottom Banner Ad – 6 Months – $1500
Your ad will run for 26 issues of The WCI Weekly. Please provide your ad in a jpg format measuring 600 x 69 pixels.
Left Side Square Ad – 1 Year – $3500
Your ad will run for 52 issues of The WCI Weekly. Please provide your ad in a jpg format measuring 160 x 133 pixels.
Registration Bag – $10,000
Sold Out
Each conference registrant receives a top-quality bag, which will have your logo on it. The bags provide your company with exposure long after the conference as they are used throughout the year.
This sponsorship also includes:
- Full-Page Ad in the program booklet
- 4 complimentary conference registrations
- 4 invitations to the VIP Reception
- Pre-conference and post-conference attendee mailing list
- Video recognition on the large screens in the Opening Session
- Acknowledgement on WCI Website
- Upgrade to prime booth location if exhibiting. Booth fees are additional but discounted.
Mirrors and Stalls
12” X 12” advertising is available on the mirrors and stalls on the restrooms on the convention level and in the lobby restrooms. Pricing is available based on quantity and location. Contact Cathy Bowman for pricing and more information.
Three lucky attendees will win the conference grand prizes. The winners will be drawn at the end of each day in the exhibit hall. The sponsor of this program will receive the following:
- Company logo on the prize cards distributed to registered attendees
- Company logo on the giant prize screen continuously running during exhibit hall hours
- Company logo on a sign located next to the raffle drum
- Recognition on all signage that advertises the prize drawings; currently two signs and the exhibit hall entrance unit
- Your company representative may assist in the daily prize drawings
- Verbal and video acknowledgment at the daily drawings, aired live on the giant prize screen
Name Badge Lanyards – $10,000
SOLD OUT
Increase the awareness of your company with this high-visibility sponsorship. WCI will produce 5,000 lanyards with your company logo that attendees will use to hold their name badges.
Lobby Bar Napkin Sponsor – $3000 per day
The Marriott’s Lobby Bar is a popular spot each night of the conference. The Lobby Bar Napkin Sponsor will provide customized napkins to the Marriott to be used in the Lobby Bar. 1 Exclusive sponsorship is available each day for Sunday, Monday and Tuesday.
Hotel Key Sponsorship – $10,000
Sold Out
Your company logo/design will be placed on the hotel room keys given to all WCI attendees who are staying at the Marriott Orlando World Center and the Caribe Royale. Your full-color company logo/design will be placed on the front side of the key. Approximately 10,000 keys will be printed and handed out over the length of the conference. This is a great way to keep your company image in front of attendees throughout the four days of the conference. Measurements of design space are 2.125″ by 3.375″.